Corporate Audit & Risk Management Senior Administrative Assistant (6686)

Portland Metro Area, OR

Posted: 11/08/2018 Employment Type: Consulting Industry: Admin Job Number: JN -112018-6686
Evo is seeking a Corporate Audit & Risk Management Senior Administrative Assistant for our Beaverton Client. This contract opportunity is scheduled through 5/31/19, with an extension based on fit, need and budget.

DUTIES:
  • Calendar Management, Meetings & Events:
    • Manage calendars of SR Directors and Directors
    • Schedule a wide range of meetings across domestic and international time zones
    • Attend meetings as required and track decisions & actions that emerge from discussion
    • Plan Cafe meetings, events and offsites in coordination with CA+RM EXA
    • Manage Audit University logistics and scheduling
    • Schedule annual risk assessment meetings
    • Provide onsite logistics support for team meetings and events
  • Presentations and Reports:
    • Create high-quality presentations in PowerPoint
    • Prepare reports requiring the selection of relevant information from a variety of sources, incorporating that information into complex Excel spreadsheets
    • Produce, edit and reformat documents and correspondence in Microsoft Word
    • Maintain ongoing reports, databases, org charts, filing systems and shared drives
  • Finance/Compliance/Keep It Tight:
    • Demonstrate the utmost discretion to highly confidential/sensitive matters at all times
    • Create PO's; process invoices for payment/track in Concur/Tradeshift
    • Keep necessary office supplies/equipment in stock; order supplies using Coupa
    • Submit contract work orders through Flex program
    • Manage department equipment/resources in a fiscally responsible way
    • Remove off-boarded employees from DLs and from shared drive access
    • Manage soft and hard copy records retention
  • Domestic and International Travel for Individuals and Groups:
    • Book domestic & international travel itineraries, including visa applications, for individuals and groups through travel
    • Maintain emergency contact list for full team
  • General Admin Support:
    • Provide support to SR Directors, Directors & full Audit Team
    • On-boarding/off-boarding team members
    • Respond tactfully and promptly to inquiries and issues within scope of authority
    • Coordinate department moves
    • Assist with occasional special projects
    • Screen visitors; respond to inquiries
    • Keep Audit neighborhood clean and welcoming; advise WD & C of any issues
    • Keep EXA advised of team issues as necessary
    • Back-Up for EXA PTO/Sick Days/Sabbatical
    • Run errands/go shopping on occasion
SKILLS and REQUIREMENTS:
  • High School diploma or GED
  • Three years' experience as a SR Admin in a professional business environment
  • Proven ability to work in a fast-paced, results-oriented, team environment
  • Strong organization and problem-solving skills and the ability to prioritize multiple tasks
  • Ability to take initiative, follow-through on requests, and utilize a keen attention to detail
  • Able to maintain confidentiality at all levels
  • Strong project management skills
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Word, PowerPoint, Excel and Visio required
Applicants must be fully authorized to work in the U.S. and physically be in the U.S.
CORP-to-CORP requests will NOT be entertained.
Relocation assistance will not be available for this position.


Evo is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, gender identity, or any other protected factor.
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